DATA PRIVACY STATEMENT

In the following we inform you about the collection of personal data when using our website.

Responsible Entity

The responsible entity within the meaning of the legal regulations on data protection is:

femtos GmbH
Universitätsstraße 136
44799 Bochum (Germany)
Tel: +49 (0)234 970 50 320
E-Mail: info@femtos.eu

Collection of General Data

When you access our website, data transmitted to us by your browser will be collected in connection with this request and stored in log files on the server. These data are necessary to provide the content and services of our website and are used to correctly display the website and to ensure security and stability. The data concerned are the following:

• IP address
• Date and time of the request
• Time zone difference to Greenwich Mean Time (GMT)
• Request / Page selection
• Access status / HTTP status code
• Transferred data volume
• Initial website
• Browser
• Operating system and user interface
• Language and version of the browser software

These data do not allow any direct conclusions to be drawn about your person and are not used by us to establish a connection to you.

We evaluate this type of anonymous data statistically in order to continuously improve our offers, the technology of our website and the data protection.

Personal data are usually deleted automatically after 14 days unless there is any other legal reason that would require a longer storage.

Service Providers

If we wish to use contracted service providers for individual functions of our offer or use your data for any other purposes, we will inform you below in detail about the respective processes.

Cookies

On our website, we use so-called “cookies”. Cookies are text files that are transferred from a server to the hard disk of your computer and remain there for the duration of the session or until deletion, depending on the type of cookie and the settings of your Internet browser, and through which certain individualization information are transmitted to us.

Cookies are used to store your system and usage information relating to the use of our website. They may also contain a unique identifier that allows us and other website providers to distinguish your system from other systems and to recognize it the next time you visit.

With these functions we intend to guarantee and increase the user friendliness and functionality of our website.

For this purpose we use the following for our website:

• Transient Cookies: Transient cookies are automatically deleted when you close your browser or log out. Examples of these are session cookies. They store a so-called session-ID, which can be used to assign various requests from your browser to the session. When you return to our website, your system can be recognized.

• Persistent Cookies: Persistent cookies are automatically deleted or switched off after an individually specified period of time. They are used to recognize your system even after the session has ended.
You can prevent or switch off the use of cookies at any time by choosing the appropriate settings for the Internet browser used. You can at any time delete cookies that have already been stored. Without cookies, however, various functions of our website may be limited or not usable at all.

In addition, you should occasionally delete the browser history manually.

E-Mail / Contact Form

If you contact us by e-mail or contact form, we will process the data you provided in order to answer your questions. Insofar as the storage is no longer necessary, we delete the transmitted data or limit the processing. This is dependent on legal storage obligations.

1&1 ionos

For our website we use 1&1 ionos, a tracking tool of 1&1 Internet SE, Elgendorfer Str. 57, 56410 Montabaur, Germany. 1&1 ionos uses so-called “cookies” (see above under “cookies”), which are stored on your computer and allow an analysis of your use of the website. The thus generated information about your use of our website is usually transferred to a 1&1 server in Europe and stored there. However, due to the activation of IP anonymization on this website, your IP address will be shortened by 1&1 ionos beforehand within Member States of the European Union or in other contracting states to the Agreement on the European Economic Area.

On behalf of the operator of this website, 1&1 ionos will use this information to evaluate your use of the website, to compile reports on website activity and to provide further services associated with the website use and Internet use to the operator of the website. The IP address transmitted by your Internet browser in the context of 1&1 ionos will not be merged with other 1&1 ionos data.

The data sent and linked with cookies, user recognition (e.g. user ID) or advertising IDs will automatically be deleted after 12 months. Data whose retention period has been reached is automatically deleted once a month. Further information on data protection can be found at https://www.ionos.com/digitalguide/online-marketing/web-analytics/web-analytics-and-data-privacy/

Furthermore, you can prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) by 1&1 and the processing of these data by 1&1 by downloading and installing a browser plug-in.

Google Analytics

For our website we use Google Analytics, a tracking tool of Google, LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). Google Analytics uses so-called “cookies” (see above under “cookies”), which are stored on your computer and allow an analysis of your use of the website. The thus generated information about your use of our website is usually transferred to a Google server in the USA and stored there. However, due to the activation of IP anonymization on this website, your IP address will be shortened by Google beforehand within Member States of the European Union or in other contracting states to the Agreement on the European Economic Area.

Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide further services associated with the website use and Internet use to the operator of the website. The IP address transmitted by your Internet browser in the context of Google Analytics will not be merged with other Google data.

The data sent and linked with cookies, user recognition (e.g. user ID) or advertising IDs will automatically be deleted after 14 months. Data whose retention period has been reached is automatically deleted once a month. Further information on data protection can be found at https://policies.google.com/privacy.

Furthermore, you can prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) by Google and the processing of these data by Google by downloading and installing the browser plug-in available under the following link: https://tools.google.com/dlpage/gaoptout.

Google Fonts

On our website we use the Google Fonts font library to display the contents correctly and in a graphically appealing manner, regardless of the Internet browser used. Google Fonts is a service of Google, LLC, Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). When the font library is accessed by opening our website, a connection is automatically established to Google servers, usually to servers in the USA. It is possible that this may involve data being transmitted to Google, such as which Internet pages you have accessed, the access time, your IP address and which Internet browser you use. Further information and the data protection information can be found at https://policies.google.com/privacy.

Fonts.com

On our website we use the fonts.com font library to display the contents correctly and in a graphically appealing format, regardless of the internet browser used. Fonts.com is a service of Monotype Imaging Inc., 600 Unicorn Park Drive, Woburn, MA 01801, USA (“Monotype”). When the font library is accessed by visiting our website, a connection to Monotype servers is automatically established, usually to servers in the USA. It is possible that this may involve data being transmitted to Monotype, such as which internet pages you have accessed, access time, your IP address, and which internet browser you use. Further information can be found at www.fonts.com/info/legal.

Google Maps

On our website we use Google Maps API, an online map service of Google, LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”) to visually display geographical information.

When using Google Maps, Google also collects, processes and uses data about the use of map functions by visitors. More detailed information about Google’s data processing can be found in the Google privacy policy.

There you can also amend your personal data protection settings in the Data Privacy Center, see https://policies.google.com/privacy.

WordPress Plugins

WordPress plugins are used on this website. These are plugins which offer additional functions to the operator of a website based on WordPress. For this purpose, the plugin contents are loaded onto the system of the person concerned and deployed within the website or used to improve user operability. The data collected by these components will not be used to identify the data subject without the prior express consent of the data subject. The person concerned can prevent the setting of cookies by our website at any time, as already described above, by means of an appropriate setting in the Internet browser used and thus permanently object to their use. This may result in restrictions in usability.
We use:
• Yoast SEO
• Revolution Slider
• Adobe TypeKit
• UberMenu 3
For further information please visit https://wordpress.org/plugins

Data Protection in the Application Process

We collect and process personal data from applicants for the purpose of processing the application, including by electronic means. In addition, we will share this information with our partner phenox GmbH, Lise-Meitner-Allee 31, 44801 Bochum, Germany who is appointed by us to manage the application process on our behalf. This applies particularly if an applicant provides us with corresponding application documents electronically, for example, by e-mail. If an employment contract is finalized, the data transmitted will be stored for the purpose of handling the employment relationship in compliance with statutory provisions. If an employment contract is not finalized, the application documents will be automatically deleted three months after notification of the rejection decision unless there are any other legitimate interests on our part which prevent deletion. Other legitimate interest in this sense is, for example, a burden of proof in proceedings under the General Equal Treatment Act (Allgemeines Gleichbehandlungsgesetz (AGG)). Further information can also be found at https://phenox.net/footer-menu/data-privacy-statement.html.

Legal Bases

We collect and process your personal data exclusively on a legal basis, including – with European reference – in particular on the basis of the General Data Protection Regulation of the European Union (GDPR).

If we obtain your consent for processing operations for specific processing purposes, the legal basis for processing is Art. 6 para. 1 lit. a GDPR.

If we need your personal data in order to fulfil a contract concluded with you (e.g. delivery of goods, provision of services), the processing is carried out on the basis of Art. 6 para. 1 lit. b GDPR. This also applies to processes directly connected therewith, e.g. the processing of inquiries about our products, services or prices.

If we process your personal data based on statutory obligations, this is done on the basis of Art. 6 para. 1 lit. c GDPR.

In the event that we need your personal data in order to protect your vital interests or those of another natural person, the processing is carried out on the basis of Art. 6 para. 1 lit. d GDPR.

Regardless of the afore-mentioned legal bases, we process your personal data on the basis of Art. 6 para. 1 lit. f GDPR if the processing is necessary to safeguard a legitimate interest on our part or that of a third party, provided that your interests, fundamental rights and freedoms do not prevail.

Storage Time and Data Deletion

We delete or block personal data in accordance with the legal requirements as soon as they are no longer required for the purposes mentioned herein or a legally prescribed storage period expires.

Rights of the Data Subject

If we process your personal data, you are a data subject within the meaning of GDPR and have the following rights against us as the responsible entity:
• a right to information about the purpose, type, scope and duration of the processing (Art. 15 GDPR)
• a right to correction of the stored data (Art. 16 GDPR)
• a right to deletion of stored data (Art. 17 GDPR)
• a right to restriction of the processing of data (Art. 18 GDPR)
• a right of the data recipients being informed by us as the responsible entity with regard to the execution of the rights of correction, deletion and restriction of the processing (Art. 19 GDPR)
• a right to data transferability in machine-readable form (Art. 20 GDPR)
• a right to object to data processing (Art. 21 GDPR)
• a right to revoke the declaration of consent under data privacy law (Art. 7 (3) GDPR)
• a right not to participate in an automated decision (Art. 22 GDPR)
• a right to appeal to a supervisory authority (Art. 77 GDPR)
Please contact us via the contact information as indicated above.